Resident Welfare Association (RWA): Meaning, Duties, and Benefits

We all need an administrative authority to manage our colonies, housing societies, and big townships. While local government authorities are responsible for maintaining public services for the smooth functioning of the region, an authority is also needed within a township, housing society, or colony to ensure the smooth functioning of the societies.

What is a Resident Welfare Association?

To fulfill this need under the Societies Registration Act, 1860, RWAs (Resident Welfare Associations) were introduced. It is a non-governmental organization (NGO) that is established within a society to take care of the society’s maintenance, such as water supply, roads, electricity, events, renovations, and in case of any disputes, it helps to resolve them.

Today, in this blog, we will talk about how these RWAs work, who the members are, their powers, and how their heads are elected.

What is the Purpose of the Residence Association?

A residence association is a group formed by people living in the same community or building. Its purpose is to address shared concerns, improve living conditions, and organize activities. The association helps manage common spaces, resolve disputes, and ensure communication between residents and property management.

How is an RWA Established within a Society?

An RWA is established when some important members of the society, chosen by the society’s residents, come together and frame a draft of rules and regulations. Then, they hold elections to elect their president, vice president, treasurer, financial advisor, etc. Afterward, they establish the RWA by registering it under the Societies Registration Act, 1860.

Rules for the RWA vary in different societies and states, but as soon as they get registered, they must follow some rules prescribed by the Societies Registration Act, 1860, so they don’t misuse their power.

RWA Formation and Functioning under the Societies Registration Act, 1860

       •  RWAs require at least seven members for registration.
       •  They must register under the Societies Registration Act, 1860.
       •  Prepare a Memorandum of Association with the society's name and objectives.
       •  Draft rules and regulations for internal governance.
       •  File the MoA and bylaws with the Registrar of Societies.
       •  The governing body manages the RWA's day-to-day operations.
       •  Membership is open to all residents in the area.
       •  Hold Annual General Meetings to discuss reports.
       •  Present audited financial statements during AGMs.
       •  Maintain proper accounts and conduct annual audits.
       •  Use funds for the welfare and maintenance of society.
       •  Elect office bearers through transparent election procedures.
       •  Amendments to MoA require member approval and registration.
       •  RWAs can sue or be sued in their name.
       •  Dissolution requires member approval and asset distribution as per rules.

RWA Members and Their Roles

       •  President: Oversees RWA operations and presides over meetings.
       •  Vice-President: Assists the president and acts in their absence.
       •  Secretary: Manages daily affairs and maintains records.
       •  Joint Secretary: Assists the secretary in their duties.
       •  Treasurer: Handles finances, accounts, and prepares budgets.
       •  Executive Committee Members: Participate in decision-making and planning.
       •  Auditor: Reviews financial records and ensures transparency.
       •  Legal Advisor: Provides legal guidance and handles disputes.
       •  Maintenance Incharge: Oversees upkeep of common areas and facilities.
       •  Event Coordinator: Organizes community events and activities.
       •  Security Incharge: Manages security arrangements for the society.
       •  Public Relations Officer: Liaises with external authorities and residents.
       •  IT Coordinator: Handles technology-related tasks and communication platforms.
       •  Grievance Redressal Officer: Addresses resident complaints and resolves issues.
       •  Election Officer: Conducts fair elections for office bearers.

What is the Role of the Resident Welfare Association?

       •  Registration: Must register under the Societies Registration Act, 1860 (or state amendments).
       •  Governing Body: Managed by elected members (President, Secretary, Treasurer, etc.).
       •  Membership: Mandatory for residents/homeowners; tenants may require approval.
       •  Meetings: Annual General Meeting (AGM) compulsory; Extraordinary Meetings for urgent issues.
       •  Quorum: Minimum members (e.g., 1/3rd) required for valid decision-making.
       •  Financial Transparency: Maintain accounts; annual audit and report presentation at AGM.
       •  Fund Usage: Funds strictly for society maintenance, welfare, and common facilities.
       •  Maintenance Charges: Members must pay monthly/annual fees as per bylaws.
       •  Dispute Resolution: Grievance committee to resolve conflicts among residents.
       •  Common Area Upkeep: Ensure cleanliness, repairs, and maintenance of shared spaces.
       •  Security: Implement safety measures (guards, CCTV) for residents’ security.
       •  Parking Rules: Assign designated spots; ban unauthorized parking/vehicles.
       •  Noise Control: Restrict loud activities during specified quiet hours (e.g., 10 PM–6 AM).
       •  Pet Policy: Pets allowed with leash rules and waste cleanup.
       •  Structural Changes: Prior RWA approval needed for renovations/alterations to properties.
       •  Tenant Regulations: Tenants must follow RWA rules; owners responsible for violations.
       •  Legal Compliance: Adhere to municipal laws, RERA, and environmental regulations.
       •  Penalties: Fines for late payments, rule violations, or property damage.
       •  Amendments: Bylaw changes require majority approval in AGM/EGM.
       •  Dissolution: Requires 3/5th member consent; assets distributed as per law.

Note: Specific rules may vary by state (e.g., Delhi, Karnataka, Maharashtra have tailored bylaws).

In conclusion, a Resident Welfare Association (RWA) plays a key role in managing and improving the living conditions of a community. It ensures proper maintenance, resolves disputes, and upholds rules for the smooth functioning of the society.

By organizing meetings, maintaining finances, and focusing on safety, RWAs contribute to creating a harmonious living environment. The association fosters cooperation among residents, making it easier to address collective concerns and improve the overall quality of life in a residential area.